ClaveHR
The HR system that starts with AI
ClaveHR brings the day-to-day of HR into one system: employee records, onboarding, performance reviews and one-to-ones. AI drafts the routine work so managers spend their time on people.
- Built for
- HR teams and people managers
- Platform
- Web
What ClaveHR is
ClaveHR is a web-based HR system for HR teams, managers and employees. It keeps employee records, leave, performance reviews, 1:1 check-ins and policies in one place, and its assistant, Clave, drafts routine work for people to review.
ClaveHR holds the records and routines an HR team runs every week: who works here, who is joining or leaving, who is on leave and which reviews are due. HR, managers and employees sign in to the same system, and each person sees only what their role allows.
The home page is called Today. It lists what is waiting for you, such as leave requests to approve, reviews to write, documents to sign and policies to acknowledge. Beyond the daily work, ClaveHR also covers learning, succession planning and team-level insights.
Clave is the assistant built into ClaveHR. It drafts review comments, 1:1 summaries, survey questions, policies and a weekly brief from the records you are allowed to see, and it can suggest an action such as approving a leave request or creating a goal. Nothing changes until a person confirms it, and only people set performance ratings.
ClaveHR is made by Vikpalla Software and uses the same Clave account as the other Clave products. An organisation can also turn on hiring from ClaveHire, so that an accepted offer creates the employee record and starts onboarding.
What it does today
People records
Keep a record for each person with job details, reporting line, skills, documents and employment history. Add people one at a time or import a CSV file, and browse the org chart.
Onboarding and exits
Start onboarding for each new joiner, see who starts soon and assign tasks that appear in the owner's Today list. When someone leaves, HR runs an offboarding checklist with tasks, owners and due dates.
Leave and attendance
Set leave types, allowances and company holidays. Employees request time off and log hours, managers approve leave and timesheets, and a shared calendar shows who is out.
Goals and reviews
Track goals and OKRs, then run review cycles from your own templates with self reviews, feedback requests and calibration. Clave drafts review comments from goals, feedback and recognition, and the reviewer edits them and sets every rating.
1:1 check-ins
Managers and their reports keep a shared agenda, notes and action items for each 1:1, and private notes stay with their author. Clave can draft a summary from the shared notes for the manager to approve and the report to correct.
Pay, expenses and assets
Prepare monthly pay runs from each person's compensation, publish payslips and export the run for your payroll provider. Employees claim expenses for approval, and HR records who holds which equipment.
Surveys and recognition
Run pulse surveys, peer recognition, events, wellness programmes and a suggestion box. Clave can draft survey questions and group written answers into themes.
Policies and documents
Publish policies and see who has acknowledged them, keep documents on each person's record and collect signatures in order. Employees can ask for a copy of their personal data, which HR approves.
Clave and insights
Ask Clave about your people data in plain language, and it answers from the records you may see and proposes actions for you to confirm. Insights shows team-level figures such as headcount, attrition and leave use, and hides small groups.
How it works
(01)Create your organisation
Sign in with a link sent to your work email, or with Google or LinkedIn, and create an organisation. The person who creates it becomes its admin.
(02)Add your people
Add employees one at a time, import them from a CSV file or share a join link. Set each person's manager so the org chart and approvals follow the reporting line.
(03)Set up leave and policies
Add leave types, allowances and company holidays, then publish the policies people need to acknowledge.
(04)Start reviews and 1:1s
Create a review template and a cycle, and choose whether Clave may draft and which records it may use. Managers set up 1:1 check-ins with each of their reports.
(05)Work from Today
Each person opens Today to see what is waiting for them. HR sees the whole organisation, managers see their team and employees see their own requests.
Who it is for
HR teams
Employee records, leave, pay runs, reviews, policies and team-level insights in one system, with drafts from Clave to check and approve.
People managers
A Today list of approvals and reviews to write, 1:1 check-ins with each report, and a view of the team's goals and time off.
Employees
Self-service for their own profile, time off, goals and reviews, payslips, expense claims, learning and documents.
Facts
- Platform
- Web app in the browser
- Sign-in
- The shared Clave account. Sign in with a link sent to your work email, or with Google or LinkedIn.
- Modules
- People, onboarding and exits, time and leave, payroll, expenses, assets, goals, performance reviews, 1:1 check-ins, learning, succession, engagement, policies and compliance, documents, insights
- AI assistant
- Clave drafts text and suggests actions, paid for with claves, the credits shared across Clave products. People confirm every action, and Clave never sets a performance rating.
- Personal data
- Employees can ask for a copy of the personal data held about them. HR approves the request and the employee downloads the export.
- Availability
- Live
- Website
- https://www.clavehr.in
Questions
What is ClaveHR?
ClaveHR is a web-based HR system for HR teams, managers and employees. It covers employee records, onboarding, leave, pay runs, performance reviews, 1:1 check-ins, engagement and policies, with an AI assistant called Clave.
What does the AI do?
Clave drafts text such as review comments, 1:1 summaries, survey questions, policies and a weekly brief, and answers questions from the records you are allowed to see. It can suggest an action, but nothing changes until you confirm it. It never sets a performance rating.
What does Clave read when it drafts a review?
It reads the sources HR allows for that review cycle: goals, goal updates, feedback and recognition, plus 1:1 summaries only when the employee has agreed. It does not read private 1:1 notes, leave and sick days, demographics or pay. The reviewer sees the evidence behind each draft and can accept, edit or discard it.
Does ClaveHR run payroll?
ClaveHR prepares monthly pay runs from each person's compensation and approved expense claims, publishes payslips and exports the run for your payroll provider. It does not calculate statutory deductions. You enter or import them as lines on the payslip.
Can employees use ClaveHR, or only HR?
Everyone in the organisation can sign in. Employees see their own profile, time off, goals and reviews, payslips, expense claims, learning and documents, and managers also see their team.
How does ClaveHR work with ClaveHire?
An admin can turn on hiring in the organisation settings, which adds jobs, candidates, screening and offers to ClaveHR. When a candidate accepts an offer, ClaveHR creates their employee record and starts onboarding.